Job Description:
Vendors management:
- Identify and search for prospective suppliers.
- Prepare proposals, request quotes, and negotiate purchase terms and conditions.
- Negotiate prices, terms &conditions, and delivery dates for technically approved items to get the best offer according to the required specifications with lower prices to decrease the cost.
- Prepare a comparison sheet for each order to get the best price and quality within a certain time range.
Distribute, revise, and confirm POs:
- Receive all sales orders from the sales team and distribute them to juniors.
- Revise juniors’ outputs and coach them if needed to start order processing with suppliers.
Order processing:
- Ensure all necessary technical information is provided before processing the request to ensure specifications are met.
- Sort BOQs per supplier, send it to suppliers to check the availability & obtain prices of products according to sales offer.
- Review the BOQ’s data, such as product tree & client description, to make sure that all data is accurate & matches the client’s request.
- Create barcode and product tree along with PO based on received PI from supplier.
- Create a PO for the supplier & send a notification to concerned departments to inform them of the new order.
- Forward the PI & follow up with the finance department to proceed with payment.
- Follow up on order production to ensure receiving the order according to schedule.
- Review and validate invoice & packing list, which were received from the logistics department.
- Link suppliers with logistics to manage shipping methods and procedures.Reporting & documentation:
- Produce materials schedule according to invoice & packing list, received from logistics department, to follow up on products’ delivery.
- Submit weekly reports to the procurement team leader.
Qualifications:• Minimum 6 years of experience in a procurement role.
• Experience dealing with both local and international suppliers.
• Proven ability to negotiate prices and contract terms.
• Experience working with existing supplier networks and proactively seeking new suppliers.
• Strong understanding of Performa Invoices and procurement documentation.
• Experience in the furniture industry is a plus.
• Familiarity with Odoo ERP system is a plus.
• Detail-oriented, organized, and analytical.
• Very good command of English (spoken and written).