Job Description:
Warehouse Operations:
- Ensure proper receiving, storing, transfer, and dispatching of goods.
- Receive analysis sheet and packing list “from procurement and logistics departments” to validate physical count of received goods with container documents.
- Follow up with logistics on receiving shipment arrival schedules in order to secure inhouse labors and plan casual worker if needed.
- Monitor Sales & Projects departments’ movement requests to ensure products are shipped to the requested destination in a timely manner.
- Establish & implement effective warehouse practices and protocols to achieve smooth & accurate flow of work.
- Ensure safe use of warehouse equipment & facilities.
- Responsible for efficient layout setup and space optimum utilization.
Inventory Control:
- Develop & effectively implement inventory monitoring systems & procedures.
- Ensure accuracy of goods inventory against system records by conducting regular physical count / inventory on periodic basis, following appropriate guidelines released by accounting and audit departments.
- Collaborate with cost accountant to resolve and analyze inventory variance, if any.
- Implement preventive countermeasures based on the result of inventory variance analysis.
- Coordinate with concerned departments in maintaining minimum and maximum level of stock in warehouse based on market demand and sales forecast.” For kitchen spare parts”
- Implement different methods like First-In First-Out (FIFO), if needed, in the warehousing and in dispatching items.
Managing Warehouse Staff:
- Allocate handling workers efficiently on organizing racks and shipping area, loading / downloading containers & trucks at warehouses and projects.
- Audit on storekeeper recording for in/out stock and ensure that all transactions are being recorded on the same day, to have accurate stock balance.” immediate manual in/out receipts and on excel sheets and ERP same day”
- Ensure that needed documents and reports by Finance are submitted accurately, on regular basis.” In & out receipt, transaction report & stock balance report”
- Provide clear directions and general guidance to the staff in the formulation of basic policies and procedures.
- Oversee that an updated and accurate records of personal custody are kept within the warehouse official documentation. “Mockups items, tools, PPEs, etc. “
Storekeepers monitoring:
- Oversee processing of received movement requests via mail.
- Ensure storekeepers compliance with warehouse documentation procedures through ERP and hard documentation as well.
- Ensure that all in & out goods are being cleaned, packed, and well loaded or putting ashore appropriately to reduce damages.
- Audit on returned goods conditions and ensure that storekeeper make damage report if needed.
Fleet Management:
- Oversee fleet coordinator operations weekly plan, to optimize drivers’ allocation & vehicles daily routes.
- Monitor fleet coordinator performance on handling regular Maintenance, Fuel cards charging, vehicles purchasing/ leasing, Insurance, Licensing and any other responsibilities lay under fleet operations function.
Documentation & Reports:
- Keep accurate records of warehouse activities.
- Make sure that a file for each blue collar’s custodies is created & up to date.
Produce daily reports for warehouse transactions & stock balance.
Requirements:
- Bachelor’s degree in Logistics, Business Administration or any related field.
- Solid experience in warehouse management procedures and best practices.
- Manual and ERP warehouse procedures processing is a must.
- 12-15 years of experience in a warehouse and minimum 3 years of experience in same position.
- Good command of English.
- Excellent user of MS office, especially Excel.
- Excellent communication, problem solving and leadership skills.