Senior Accounts Payable

Payment Processing
• Ensure all payments are made in compliance with company policies and procedures.
• Perform daily financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data.
• Schedule and process vendor payments in accordance with agreed-upon terms and methods.
• Communicate with vendors to collect or verify necessary data and respond to inquiries regarding payment status.
• Update and maintain accurate records of all company expenditures.
• Reconcile accounts payable transactions regularly to ensure accuracy.

 Vendor and Service Provider Management
Trade Vendors & Service Providers

• Review, validate, and process invoices related to trade and services such as travel, freight, customs duties, insurance, and inventory.

Procurement
• Review and validate proforma invoices and purchase orders (POs) to process procurement payment requests via ERP.
• Ensure compliance with vendors’ payment terms and conditions.
• Issue advance and final payments in accordance with vendor credit terms to avoid late payment charges and to take advantage of available rebates.

Logistics
• Review, validate, and process draft import documents; provide feedback to the logistics team to ensure timely approval and submission to banks.
• Submit Form 4 requests to banks, follow up on processing, and collect stamped forms for handover to logistics for customs clearance.
• Process logistics-related payment requests via ERP for expenses such as shipment discharge, storage, and demurrage.
• Review and validate final shipping documents received from customs clearance agents to accurately record and analyze shipment costs.
• Report any documentation issues raised by logistics or freight forwarders to vendors for timely resolution.
• Notify vendors and management of any additional costs incurred on shipments to minimize financial exposure and unexpected losses.
 

Filing, Reporting & Data Analysis
• Prepare monthly and periodic vendor account reconciliations to identify and report variances for corrective action.
• Develop and maintain reports and documentation related to accounts payable processing.
• Support month-end closing activities by ensuring timely and accurate financial data submission.

KPIS:
• #Average Time from Invoice Received to Payment.
• # Supplier Invoice Processed for Payment.
• % Supplier Accounts without Reconciling Items.
• % Master Data Accuracy (Suppliers)